SERASI Finance Manager

Closing date : September 7th, 2009

SERASI is a USAID funded project which supports Indonesia’s continuing evolution into a peaceful, just and democratic nation with respect for pluralism and protection of human rights for all citizens, accomplished through rapid and flexible programmatic, administrative and logistical support for USAID’s strategic grants and technical assistance program to mitigate social conflict and support peace building initiatives nationwide. Our program currently includes activities planned for Aceh, Papua, Sulawesi , and the Malukus. SERASI is implemented by the International Relief and Develop (IRD), an international non-profit organization in Indonesia . SERASI seeks individuals for the position of :

Title                       : SERASI Finance Manager
Duration              : 3 months
Department       : Finance
Supervisor          : Director of Program Operations
Location               : Jakarta

General Description of Role:
The Finance Manager is responsible for managing the overall accounting and financial control systems for SERASI and for ensuring that adequate and appropriate internal controls are in place to meet generally-recognized accounting standards.  The Finance Manager will supervise all bookkeeping, bank accounts and cash flow to ensure sufficient funds are available for effective and efficient implementation.  The Finance Manager will also supervise financial report preparation, and review finance reports before submission to USAID.  as well as cash flow management with IRD Jakarta for inclusion  in IRD HQ fund requests and projections.
Responsibilities:
1.       Reporting to the COP and DCOP the SERASI Finance Manager will supervise the maintenance and updating of the accounting and financial control systems in accordance with U.S. government regulations (expenses are reasonable, allowable and allocable), and where appropriate with IRD policy and guidance. He/she will ensure that all project-related transactions are conducted, processed and recorded as stipulated by the system;
2.       Determine the number of bank accounts necessary for efficient conduct of transactions.  Manage the set up the bank accounts and ensure that all bank and cash transactions are conducted in accordance with the set procedures;
3.       Ensure security of cash and bank accounts;
4.       Supervise the preparation and submission of the IRD SERASI fund projections ensuring that they are accurate, complete and submitted to IRD Jakarta in a timely manner (by the 25th of the month);
5.       In consultation with the Chief of Party and/or, the Deputy Chief of Party, manage the preparation and submission of the SERASI funds request to IRD HQ no later than five working days before the end of each month;
6.       Directly supervise and manage Jakarta based SERASI  finance staff, provide technical supervision of IRD SERASI field office finance staff and provide  leadership, mentoring and training to all IRD SERASI finance staff (Jakarta or field based) where necessary;
7.       Manage and co-ordinate the Finance Officers in the field offices. (also providing training and guidance);
8.       Ensure the prompt submission of field office accounts and oversee their completeness and accuracy;
9.       Ensure all invoices processed in a timely manner and according to the IRD Indonesia procurement policy;
10.   Reconcile all cash and bank accounts to the computerized cashbooks;
11.   Liaise with the bank for effecting transfers and payments;
12.   To be responsible for all statutory payments;
13.   Ensure that IRD Indonesia meets Government Regulations with respect to all aspects of Employment and Financial law;
14.   Supervise the maintenance of the IRD SERASI payroll system and ensure that local employees receive salary and benefits as per USAID and/or IRD policy and procedures;
15.   Work in close collaboration with other senior IRD SERASI staff and the IRD Regional Finance Director, on project budget and expense planning;
16.   Supervise the entering of transactions, ensuring they are appropriately recorded in the QuickBooks accounting system and ensure USAID and/or IRD accounting procedures and policies are followed and implemented;
17.   Manage accounting and finance records for grants, including cash disbursed both in in-kind form and as cash through a direct reimbursement system;
18.   Manage, track and comment on, when appropriate, monthly tracking burn rates sheet for each sub-grantee and ensure any anomalies are highlighted and overcome by SERASI finance officers;
19.   Prepare the first draft of the UMCOR monthly accounts for review by the COP/DCOP;
20.   Manage the preparation and submission of the SERASI Indonesia monthly expenditure reports, ensuring that they are accurate, complete and submitted to IRD HQ in a timely manner (usually by the 15th of each month);
21.   Provide relevant grantee financial information to senior staff;
22.   Consult with the Chief of Party, the Deputy Chief of Party and the Regional Finance Director regularly about the conduct of the assigned tasks.  Keep them informed about all the financial matters and provide advice on important financial matters that require their attention;
23.   Support, where necessary, the SERASI Grants Section in conducting the pre-award audit of potential sub-grantees;
24.   Consistent with USAID/IRD/SERASI’s efforts to promote equal opportunities in the workplace, make all job-related decisions in accordance with USAID/IRD/SERASI’s anti-discrimination policies;
25.   Other accounting and financial management tasks consistent with the overall scope of this position;
26.   Act as a member of the Grants Selection Committee as appropriate;
27.   Liaise with external auditors as necessary before, during and after the main audit visit to ensure a smooth and efficient audit;
28.   Prepare audit files for the external auditors as agreed at the planning meeting;
29.   Other accounting, financial management and administrative tasks consistent with the overall scope of this position;
30.   Other operations, management and administrative tasks consistent with the overall scope of this position and any other duties as directed by Operations Manager/COP/DCOP.

Required Qualification:
Minimum of 3 years experience in an equivalent position.  University degree in accounting, finance or similar field is required (relevant experience and another university degree may substitute for degrees mentioned).  Experience with Quickbooks or similar accounting software is preferred. Experience working in a similar position in an NGO or an international organization is preferred.  Knowledge of OMB Circular A-122 is desired.

Additional Skills:
–          Working knowledge of English, both written and spoken.
–          Able to communicate fluently and effectively both verbally and in writing.
–          Able to collect, prepare as well as the interpretation of accounts
–          Excellent interpersonal skills, including patience, diplomacy, willingness to listen and respect for colleagues.
–          Must be capable of working both individually and as part of a team.  Must also be able to create a supportive working relationship among all project teams.
–          Able to collect, prepare as well as the interpretation of accounts

General Requirements:
Must have a willingness to travel to SERASI field offices for business purposes.  Must also have the ability to work effectively in a fast-paced, stressful environment.  In addition, must be flexible, willing to perform other duties and work irregular hours.

If you think you are up to the challenge, write to us email the latest on September 7th, 2009 and include a cover letter, your CV, 3 references, and your salary history/expectation s to:

IRD/SERASI
Suite 904, 9th Floor
Intiland Building
Jl. Jendral Sudirman No 32
Jakarta 10220
Email: opportunity@ ird.or.id

No phone calls please. Only short-listed candidates will be contacted.
IRD IS AN EQUAL OPPORTUNITY EMPLOYER

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