Contracts Manager – Incentive Fund

The closing date for the application is on  September 12th, 2009, at 4pm

CHF International is looking for Contracts Manager in Healthy Market Programs at Makassar.
Position Title: Contracts Manager – Incentive Fund

Location:        Makassar
Hours:             Monday – Friday 0800 – 1700
(with some weekend work).

Supervisor:     BCC Team Leader

Background

Building on the Healthy Markets Program (HMP) in South Sulawesi, a market wide Incentive Fund will be available to all market managers to provide small scale improvements at markets in Makassar and including Lambogo. The sanitation and bio-security measures at all markets require improvement and managers will be supported and encouraged to develop an innovative program that will provide basic measures towards safer markets and poultry handling. The program will leverage on the strong relationships between CHF and program stakeholders to improve market conditions and reduce the risk of AI.

Using tangible incentives to raise awareness and make physical improvements, the market managers of traditional live bird markets will
be encouraged to develop innovative programs to address the risks for spread of AI in Markets and risk-reduction measures. Through the HMP, they can apply for funds to be supplied in the form of a grant agreement to a maximum of A$10,000 These grants will be implemented over a period of three months. The grants will be over sighted by a Contracts Manager (CM).

Scope of Work:

Serving as a member of the BCC team, the CM will provide technical support and advice to the market mangers to implement improvements within their markets. The CM will perform the following duties and tasks but are not limited to:

Participate in the award ceremony for the award of the incentive funds. Once the Market accepts the award, the CM will work with the market managers to develop an implementation plan including anticipates funding timeframes.Preparation of the funding agreements with the markets, outlining the expectations of the funding and signed by the market manager and the HMP.The Markets will be required to establish or confirm
the existence of an account and keep separate books for the HMP  activities. The CM must maintain a receipt of such accounts;Oversight and administration of the provision of the funding tranches to the markets manager (anticipated first tranche to be 30% of the total fund) transferred into the agency’s specified bank ccount within two weeks after the agreement between the HMP and     the market funding agreement is signed; Within two weeks after the agency has received the payment notice from the HMP, the CM must ensure that a written acknowledgement of the funding received should be sent by the agency to the HMP. Afterwards, the CM will manage the fund disbursement on a monthly basis to the market concerned, dependent on adequate acquittal of the previous months allocation;

The market will submit a midterm Financial and Progress Reports to the CM. The mid-term Report will include detailed breakdown of activity expenditure in accordance with the approved project objectives. The CM will review the Progress Report and certify what has been done, what has been delayed and adjustments required. The CM must be prepared to stop funding if work is not done in alignment with the proposal. Any irregularities must be reported to the HMP Program Director  immediately.The CM will monitor the progress of all funded activities to ensure that they are successfully developed and completed in accordance with the approved Proposal. The following steps will be undertaken as part of the monitoring process:

– Conduct periodic visits to project sites and audits of financial acquittals;
– Review project progress reports on at least a monthly basis;
– Review project progress and completion reports.

The last 10% of the fund will not be disbursed until the activity is completed and a brief completion Report and  acquittal of funds is submitted to the MP.
On approval of project completion report, the PMO will disburse the final 10%.

Performing other tasks and duties consistent as directed by the BCC TL and Program Director.

Reports.
Brief monthly summary reports of contract progress.
Requirements/ExperienceCM must have relevant experience in administering and monitoring activity contracts including progress and financial reporting. Previous experience administering and monitoring activity contracts including progress and financial reporting and experience with small grant funding mechanisms, including distribution of cash advances to organisations that possess limited accounting and financial management experience, would be very highly regarded. The CM must have good communication skills to work within a multidisciplinary team and the ability to liaison and networking with a range of service providers, including
market managers and private sector organisations.

Undergraduated from University with background in Finance is desirable. The CM must be motivated and a flexible working attitude. Previous proffesional experience and knowledge of suppliers in Makassar will be viewed favorable. Current driver’s license (car and motorbike) are required.

Input
This is a four month role, commencing 1 Oct 2009. The CM will work with the BCC team and liaise with the HMP TL.

All applications must include a cover letter and detailed CV (not more than 1 Mb). Please send application to Human Resources Officer at makassar_hr@ chfindonesia.org with the name of position being applied for in the subject heading. Only shortlisted candidates will be contacted for interview.
CHF is an equal Employment Opportunity employer and encourages applications from all regardless of gender, race,
ethnicity, or religious affiliation.

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