Administrative & Finance Officer and Driver, to be based in Jakarta.

Application papers should be submitted at the latest on 11
September 2009.

Belgian Red
Cross is looking for a suitable candidates to fill the vacancies of Senior
Administrative & Finance Officer
and Driver,
to be based in Jakarta.

1.   Senior Administrative & Finance Officer:

·    Duties and responsibilities:

1)                Accountingand Finance

Objective: Ensure  that accountancy is kept constantly updated and is in line with                     Belgian Red Cross (CRB) financial regulations.


–     Directly managing the cash box and bank account in
Jakarta under the control of the Head of Mission according to CRB Regulation;

–  Managing Jakarta bank account and the cashboxes ledgers;

–      Allocating each expenditures to specific budget lines and accounting codes;

–      Compile accountancy coming from sub-office into the main country accountancy;

–      Liaise with CRB finance desk officer for accountancy validation;

–      Preparing the CRB budget follow-up on a monthly basis;

–      Preparing timely the Funds requests to the HQ based on forecast coming from sub-office
and programmes;

–      Organizing the transfers of the money between the banks and the cash boxes;

–      Advice the Country Representative on budget design and follow up;

–       Ensure that all the components of CRB in Indonesia are receiving adequate
administrative and logistic support.

2)   Administration

Objective: Ensure that all activities of the CRB in Indonesia are documented
and filed adequately


–     Administrative and logistic support to all CRB needs in Jakarta;

–       Filing all documents pertaining to work;

–       Managing, following-up all the needed procurement in conjunction with the country
representative and assist sub-offices as needed ;

–       Preparing and updating the administrative files (inventories, staff list, ongoing contractual
obligations,…) in Jakarta and compiling input from programmes and sub-office;

–       Organize the filling of the administrative documents in Jakarta and consolidate files list in a
master list;

–       Managing the administrative processes for the expatriates presence in Indonesia;

–       Liaise with PMI and IFRC to maintain updated knowledge on local rules, regulations and other legal
aspects regarding CRB presence and activities in Indonesia;

–       Organize travel arrangements for CRB staff.

3)    Human Resources Management

Objective: Ensure that CRB is in the line with the Human Resources Rules, and
Regulation adopted by the IFRC in Indonesia for the local staff


–     Managing the payroll and the administrative staff files of all CRB national staff with the support of the admin officer in the sub-office;

–       Management of staff leave days;

–       Follow up on medical insurance claims;

–       Managing on a day-to-day basis the driver based in Jakarta;

–       Support staff recruitment.

4)    Support to CRB Country Representative in Indonesia

Objective: Assist the CRB country representative in his/her function


–     Accompany or represent the CRB Country Representative in relevant meetings and forums within the Red Cross movement and with local authorities;

–    Provide written and verbal translation works within CRB Indonesia.


–      Bachelor degree in Administration or accounting  or an appropriate related field or
discipline with a minimum 4 years relevant work experience in technical role.

–    Fluent English (both oral and written).

–    Excellent computer skills including Word, Excel, Power Point, outlook.

–     Very good oral and written communication skills and strong interpersonal skills.

–     Self starter with initiative to undertake work with minimal supervision;

–    Experience in the Red Cross Movement and/or with other NGO’s would be an advantage;

–    Mature, independent, pro-active, high integrity, with a strong drive of self-improvement and providing the best service.

2.    Driver

and responsibilities:

–       Implement/maintain Canadian Red Cross standard practices for vehicle.

–       Implement/maintain preventative and curative maintenance of vehicles to maximise fleet potential,
including management of spare parts stock.

–       In co-operation for the transportation needs of Canadian RC offices, as well as daily/weekly needs,
and allocate vehicle use accordingly.

–       Implement/maintain log book for vehicles and fuel/mileage reporting to the Country Representative in timely manner using transportation management system.

–       Report the financial receipts related to Driver

–       Maintain/check and clean vehicles daily

–       Maintain the vehicle to the service (small or big services)

–       Support the Canadian RC in Jakarta office to send documents out of offices

–       Support the Canadian RC offices to pay the bills


–     High School Education or Academy

–     2-4 years experience as a driver

–     Good Mental and Physical Health

–       Basic English language skills

–       Driving license for a period of (minimum) 2 years

–       Good knowledge of geographical environment

–       Able to work overtime as requested

–       Qualification as Vehicle Mechanic is preferred

How to apply:

Sent your application, curriculum vitae and
clearly stated the salary expectation to:

Please indicate on the subject heading: Application for Sr.
Admin & Finance Officer or Application for Driver

Application papers should be submitted at the latest on 11
September 2009.

Only short listed candidates will be


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