*ADMINISTRATION /PERSONNEL OFFICER*

*THE ASEAN SECRETARIAT JAKARTA INVITES INDONESIAN CITIZENS AND ASEAN
NATIONALS WITH PERMANENT RESIDENT STATUS IN INDONESIA TO APPLY FOR THE
FOLLOWING POSITION*

Application papers should reach the ASEAN Secretariat by *4 September 2009**

As a dynamic region with a population of more than 575 million that aims to
live in peace and share prosperity, the Association of South East Asian
Nations (ASEAN) has embarked on an initiative to build an ASEAN Economic
Community (AEC). The AEC is envisioned as a competitive economic region well
integrated into the global economy, having equitable economic development,
and serving as single market and production base.

In the implementation of the various economic agreements constituting the
architecture of the AEC, ASEAN Member States prescribe to the AEC Blueprint
and are supported by the Government of Australia through the ASEAN-Australia
Development Cooperation Program (AADCP) II.

The ASEAN Secretariat is seeking qualified candidates to fill the vacancy
post of *Administration/Personnel Officer *to support the AADCP II and work
closely with the HRD and Administration Division of the ASEAN Secretariat
pertaining to all aspects of day-to-day administration and personnel/HR
matters.

*Duties and Responsibilities:*

The Administration/Personnel Officer* *duties will cover, but not limited
to, the following:

1.    Support the preparation required for meetings, events and travel of
persons involved in AADCP II programs:

a.    Liaise with contractors, consultant and other proponents in planning
and budgeting for meetings and travel.

b.    Facilitate and provide logistical support in relation to meetings/workshops.

c.      Prepare travel advance request, travel settlement and other administrative.

d.    Manage bookings for transport and lodging for AADCP II officers.

e.      Maintain documentation and record, check the accuracy and completeness of document.

2.    Manage the personnel/human resources development activities of AADCP
II in close coordination with the HRD and Administration Division,
including:

a.    Manage the recruitment, selection and performance assessment process

b.    Assist with queries related to HR and personnel

c.      Process visas and permits

d.    Assist with queries related to HR and personnel.

e.      Provide support in managing the day-to-day operations and the human
resources/organizational development aspect of the AADCP II in close coordination with the HRD and Administration Division, including:

f.      Manage recruitment and selection process.

3.    Perform other relevant duties commensurate with the post and as assigned by the Assistant Director, Senior Officer and/or higher authorities of the AADCP II and ASEAN Secretariat.

*Requirements: *

§ At least Bachelor degree in Business/Public Administration or a related field.

§ A minimum of five (5) years relevant work experience in technical role.

§ Sound oral and written communication skills and strong interpersonal skills, including experience in cross-cultural environment and international settings.

§ Excellent command of English, written and spoken.

§ Demonstrated ability to plan and organise tasks and work flows, with proven ability for accuracy under pressure and adherence to deadlines.

§ Proven skills in problem solving in a complex organisational environment and in work planning.

*General qualifications: *

Competency in computer skills with adequate knowledge of Microsoft Office
and Outlook where relevant to the position; ability to multi-task, work long
and irregular hours, and perform outside the usual job scope; and ability to
function effectively independently and as part of a team.

*Remuneration:*

Selected candidate would initially be contracted for two (2) years, subject
to annual renewal and an initial 6-month probation period. An attractive
salary ranging from IDR 12,250,000 to IDR 19,500,000 will be negotiated
commensurate with experience and qualification. There are other applicable
benefits which include monthly transportation allowance, outpatient medical
reimbursement, and hospitalisation insurance.

*How to apply:*

Send your application highlighting your suitability and potential
contribution to the position together with a detailed CV, including a recent
passport-sized photograph and certified true copies of educational
certificates obtained to the *Personnel and Training Unit, ASEAN
Secretariat, 70A Jalan Sisingamangaraja, Jakarta 12110*. You can also email
your application to: *hr-asean@asean.org* <hr-asean@aseansec.org>*.*

* *

Please indicate on the subject heading: *Application for AADCP II
administration/Personnel
officer.*

The Selection Committee’s decision is final and only shortlisted candidates
will be notified.

Administrative & Finance Officer and Driver, to be based in Jakarta.

Application papers should be submitted at the latest on 11
September 2009.

Belgian Red
Cross is looking for a suitable candidates to fill the vacancies of Senior
Administrative & Finance Officer
and Driver,
to be based in Jakarta.

1.   Senior Administrative & Finance Officer:

·    Duties and responsibilities:

1)                Accountingand Finance

Objective: Ensure  that accountancy is kept constantly updated and is in line with                     Belgian Red Cross (CRB) financial regulations.

Duties:

-     Directly managing the cash box and bank account in
Jakarta under the control of the Head of Mission according to CRB Regulation;

-  Managing Jakarta bank account and the cashboxes ledgers;

-      Allocating each expenditures to specific budget lines and accounting codes;

-      Compile accountancy coming from sub-office into the main country accountancy;

-      Liaise with CRB finance desk officer for accountancy validation;

-      Preparing the CRB budget follow-up on a monthly basis;

-      Preparing timely the Funds requests to the HQ based on forecast coming from sub-office
and programmes;

-      Organizing the transfers of the money between the banks and the cash boxes;

-      Advice the Country Representative on budget design and follow up;

-       Ensure that all the components of CRB in Indonesia are receiving adequate
administrative and logistic support.

2)   Administration

Objective: Ensure that all activities of the CRB in Indonesia are documented
and filed adequately

Duties:

-     Administrative and logistic support to all CRB needs in Jakarta;

-       Filing all documents pertaining to work;

-       Managing, following-up all the needed procurement in conjunction with the country
representative and assist sub-offices as needed ;

-       Preparing and updating the administrative files (inventories, staff list, ongoing contractual
obligations,…) in Jakarta and compiling input from programmes and sub-office;

-       Organize the filling of the administrative documents in Jakarta and consolidate files list in a
master list;

-       Managing the administrative processes for the expatriates presence in Indonesia;

-       Liaise with PMI and IFRC to maintain updated knowledge on local rules, regulations and other legal
aspects regarding CRB presence and activities in Indonesia;

-       Organize travel arrangements for CRB staff.

3)    Human Resources Management

Objective: Ensure that CRB is in the line with the Human Resources Rules, and
Regulation adopted by the IFRC in Indonesia for the local staff

Duties:

-     Managing the payroll and the administrative staff files of all CRB national staff with the support of the admin officer in the sub-office;

-       Management of staff leave days;

-       Follow up on medical insurance claims;

-       Managing on a day-to-day basis the driver based in Jakarta;

-       Support staff recruitment.

4)    Support to CRB Country Representative in Indonesia

Objective: Assist the CRB country representative in his/her function

Duties:

-     Accompany or represent the CRB Country Representative in relevant meetings and forums within the Red Cross movement and with local authorities;

-    Provide written and verbal translation works within CRB Indonesia.

·
Requirements

-      Bachelor degree in Administration or accounting  or an appropriate related field or
discipline with a minimum 4 years relevant work experience in technical role.

-    Fluent English (both oral and written).

-    Excellent computer skills including Word, Excel, Power Point, outlook.

-     Very good oral and written communication skills and strong interpersonal skills.

-     Self starter with initiative to undertake work with minimal supervision;

-    Experience in the Red Cross Movement and/or with other NGO’s would be an advantage;

-    Mature, independent, pro-active, high integrity, with a strong drive of self-improvement and providing the best service.

2.    Driver

·
Duties
and responsibilities:

-       Implement/maintain Canadian Red Cross standard practices for vehicle.

-       Implement/maintain preventative and curative maintenance of vehicles to maximise fleet potential,
including management of spare parts stock.

-       In co-operation for the transportation needs of Canadian RC offices, as well as daily/weekly needs,
and allocate vehicle use accordingly.

-       Implement/maintain log book for vehicles and fuel/mileage reporting to the Country Representative in timely manner using transportation management system.

-       Report the financial receipts related to Driver

-       Maintain/check and clean vehicles daily

-       Maintain the vehicle to the service (small or big services)

-       Support the Canadian RC in Jakarta office to send documents out of offices

-       Support the Canadian RC offices to pay the bills

·
Requirements

-     High School Education or Academy

-     2-4 years experience as a driver

-     Good Mental and Physical Health

-       Basic English language skills

-       Driving license for a period of (minimum) 2 years

-       Good knowledge of geographical environment

-       Able to work overtime as requested

-       Qualification as Vehicle Mechanic is preferred

How to apply:

Sent your application, curriculum vitae and
clearly stated the salary expectation to: ifrc.recruitment@gmail.com

Please indicate on the subject heading: Application for Sr.
Admin & Finance Officer or Application for Driver

Application papers should be submitted at the latest on 11
September 2009.

Only short listed candidates will be
notified.

Partnership Facilitator (Code:PF)

An International Christian Ministry for Children Development, is
seeking for highly motivated and experienced national staff (Male, 27 -
40 years old is preferable), for the position below:

Partnership Facilitator (Code:PF)

Core Duties and Responsibilities

1) Acts as an advocate for children by raising awareness of the
needs and potential of children in poverty by challenging and enabling
those within his/her influence to greater involvement and effectiveness
on behalf of children

2) Serves the local Partner with a vision to build its capacity to
achieve effective, holistic child development.

3) Manages Organization’s requirements as well as its obligations to
partners within the partnership relationship

4) Conducts monitoring, evaluation and reporting activities for
project partnerships.

5) Facilitates collaborative relationships within a cluster of
partnerships. Carries out cluster-level meetings to facilitate
relationships and shared learning. Identifies and mobilizes partners
who can help in training other partners.

Qualification:

* Bachelor’s degree is required, with a preference towards
field-related Social Sciences/Management/Theology

* A minimum of three years professional or intensive volunteer
experience relevant to managing ministry and/or other service
activities.

* Strong interpersonal relationship skills conducive to
utilizing facilitation, collaboration and negotiation and establishing
trusting relationships with a wide variety of people.

* Ability to work with only occasional supervision.

* Good leadership, general management, and problem-solving
skills. Ability to reflect Leadership Principles.

* Customer service orientation.

* Good written communication skills and strong verbal
communication skills.

* Ability to travel domestically and be away from home for up to
two weeks at a time and no more than 100 nights in a year. Travel will
vary downward depending on the location of partners and whether or not
the person is field-based.

* Willingness to be placed at any project site in all around
Indonesia

How to Apply:

Please put your current and expected salary & benefits in the CV and
send your application letter & CV to HRD email: recruitment@id.ci.org

Please put the code of position and your location applied in the subject
of your e-mail (for example : PF – Jakarta). Please do not send any
document of more than 1 MB.

Training Specialist ( Code : TS)

URGENTLY REQUIRED

An International Christian Ministry for Children Development, is seeking
for highly motivated and experienced national staff to be based in
Bandung Field Office, for the position below

Training Specialist ( Code : TS)

Core Duties and Responsibilities

* Working within one’s influence, serves as an advocate for
children around the world who live in poverty and are not able to speak
out for themselves. This includes being informed about the issues of
children and influencing others to care about children who are in need.

* Designs effective learning process. Participates in assessing
training needs (TNA). Designs and creates learning process. Creates
dynamic learning environment and coordinates project teams to meet
specific learning objectives. Network and resource link (co-facilitates
with local trainers). Works collaboratively with specialists to
organize, provide expertise and deliver subject matter.

* Contextualizes learning content. Contextualizes and delivers
globally and locally developed training. Develops training materials
and understands local context and corporate culture. Coordinates with
stakeholder to ensure relevancy and simplifies and transfers complex
concepts.

* Delivers learning opportunities. Delivers training on
different platforms/blended learning (i.e. local, remote, large group,
instructive, facilitative, computer-based training). Evaluates learning
processes and effectiveness and modifies training strategy and delivery
in response to feedback and evaluations. Delivers a variety of subject
matter contents. Ensures coordination of logistics of training events
and delivers learning opportunities for medium and larger groups.

Qualification:

* University degree in Adult Education, Training, Facilitation,
or related area of expertise.

* Four years experience in Adult Education, Training,
Facilitation or related area of expertise; with knowledge and experience
of child development and social research methods.

* Strong group facilitation skills.

* Experience in designing, implementing and evaluating training
programs in a way to meet others needs.

* Ability to facilitate multiple content subject matters through
multiple methodologies.

* Excellent verbal and written communication skills, especially
in small and medium sized groups.

* Computer proficiency, experience with the Internet,
applications of Microsoft Office and presentation and publication
software.

* Able to work collaboratively, cross-culturally,
inter-denominationally and cross- organizationally.

* Intermediate English skills are preferred.

How to Apply:

Please put your current and expected salary & benefits in the CV then
send ‘only’ your application letter & CV to HRD email:
recruitment@id.ci.org

code of position and your location
applied in the subject of your e-mail (for example : TS – Medan) and
please do not send any document of more than 1 MB.