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Human Resources / Admin Officer – Papua

Oxfam GB works in more than 80 countries to provide people with the support they need to overcome poverty and suffering. Here in Indonesia, we run a busy programme of development, humanitarian and advocacy initiatives.

To carry out our work as efficiently and effectively as possible, we depend on a professional and proactive HR / Admin support function. That’s where you come in.

You will be managing the HR/Admin function in the Papua office and support the development of staff within the projects. As a part of Area Programme team, you will also work alongside the Area Programme Manager/recruiting managers to recruit staff for the programme and on team training plans in line with Oxfam’s learning and Development Plan. This will include managing the implementation and co-ordination of HR systems and procedures, such as contract management, leave management, personal records, preparation of payroll, Health and Safety, and Leavers management. You will also have to ensure HR functions and processes in the programme are following the Oxfam and Indonesian Labour Regulation, including casework with assistance from Country HR team.

As an experienced Human Resource / Admin Officer, you’ll have a strong interpersonal awareness including excellent facilitation skills and able to get on well with others. Having diplomacy, tact, and respect for confidentiality is a must. You will also need to have an ability to understand the principles of employment practice and law and knowledge of HR administrative procedures and systems. This will include ability to speak and write in English and Bahasa with a high-level of computer literacy. Good time management skills, planning skills, and follow-up are important.

To apply, please email your cover letter and CV to: Jakarta@oxfam.org.uk .
Closing Date: 23 October 2009

Only short-listed applicants will be contacted.

We are committed to ensuring diversity and gender equality within our organisation.

Yayasan Kesehatan Bali (YAKEBA) is a Ngo base in Bali
working in the fields of HIV/AIDS prevention such as HIV/AIDS Community-based Awareness Programs,
Harm Reduction Programs, Rehabilitation and Counseling. Yakeba currently has an immediate need for an Office Manager.

Duties:

Maintaining
the office services such as design and implement office policies,
establish standard and procedure, office operations, supervision for
office staff, prepare time sheets, correspondence, maintain office
equipmentsLiaise
with other organisation including banking related matters and other Ngo.Responsible
for staff recruitment, employment training, provide on the job training, Provide
and distribute information in regards promoting the work of Yakeba. Maintaining
office record such as to design, maintain filling system, employment
record, in-coming and out-coming mail and minutes of meeting. Planning
and implementing office system such as layout and equipment procurement, Responsible for
yakeba assets including office equipment and the vehicle. Facilitating a smooth communication between staffs
and the director.

Requirements:

Minimum S1Good EnglishAble to work under pressureHaving a strong interpersonal skill

To apply, please
email your cover letter, CV and salary requirement to: yakeba.hrd@gmail.com

Indonesian Institute for Energy Economics (IIEE) is an independent and non profit organization. Our business unit (partnership) is a social business company (PT) working to give electricity and benefit for community/villages. It is one of our contribution
to renewable energy development, energy access, domestic economy activities, and poverty alleviation in Ind onesia.

We are seeking for Finance & Accounting Manager to be located in Subang-West Java with qualifications and requirements:
1. Bachelor Degree in Finance/Accounting;
2. 2 years overall relevant working experience;
3. Good knowledge of Taxes, preferably has certificate Brevet A & B;
4. Proficient in English both verbal and written;
5. Computer literate: Microsoft windows, excel, word, power point, preferably has an experience with Zahir Accounting Software;
6. The candidate has to have strong drive, positive attitude & personality, strong leadership potential, good in communication, is assertive and well motivated;
7. Good analytical & excellent personal and interpersonal skills, honesty, good self-confidence, independence and consistence;
8. Knowledge and experience of development and corporate social responsibility;
9. Willing to be placed in Subang, West Java.

Please send your CV with latest photograph to iiee@cbn.net.id before October 23rd, 2009. Only short listed candidates will be notified.

CARE International Indonesia (CII), as an international NGO, has carried out large scale operations in Indonesia, encompassing emergency operations, transitional activities centered on agriculture and nutrition and a range of development initiatives in such areas as water and sanitation, health and micro-credit.

CARE Indonesia in Jayapura is currently recruiting the following position for its project:

JOB TITLE : HR Admin Officer
DEPARTMENT/PROJECT : KOTA
REPORTS TO : Project Manager

RESPONSIBILITIES AND TASKS:

Program
· Assist Project Manager to prepare a letter, Project data, and Monthly report.

Procurement
· Assist Project Manager to process the office supply procurement.
· Control and monitor the office supply use and availability for regular needs of project staff.
· Contact Equipment vendors to purchase, services and repair office equipment.
· Prepare contract for services and repair office equipment, rent Office, car, etc.
· Maintain and monitoring organization’s assets, including vehicles/motorcycles.
· Monitoring log and fuel consumption analysis properly by establishing vehicles/motorcycles files.
· Processing the procurement request for project and ensure the process comply with CARE Indonesia Procurement Manual.
· Manage regional asset list for below and above US$ 200 and under US$ 200.
· Submit monthly asset report to Regional office Manager & Administration Manager in 1st week of each month.
· Files/documents important and confidential paperwork such as document transactions for data base, for local list vendor/supplier and records all vendors/suppliers profiles.
· Updates and submits Procurement Status Report (PSR) to the Jakarta Procurement Officer.
· Establish and maintain regional “Approved Vendor List”.
· Provide training and support to local partners on CARE procurement & administrative.
· Assist in maintenance inventory in Project and prepare monthly FFE Report.

HR
· Preparing staff attendance, medical reimbursement, leaves report, and preparing payroll calculation.
· Coordinate with HR Head Quarter if there is personnel requisition for project purpose and other HR duties.

Finance
· Assist Project Manager to collect Travel Expense Report project staff.
· Prepare breakdown monthly invoices for official phone, electricity.
· Prepare ROP and breakdown of invoices for office utilities, courier and others.
· Manage petty cash.

Administration
· Screen of incoming telephone calls and the packing of out going telephone calls.
· Receive and direct visitors.
· Process incoming, correspondence by opening mail, recording in log book, photocopying, circulating and filing.
· Open mail each morning and send mail/e-mail as requested.
· Assist in maintenance of active and inactive general file to ensure that all correspondences and documents are filed properly.
· Arrange/book flight for staff for official travel purpose.
· Arrange/prepare documents to be shipping to Head Quarter, other Field Offices or Overseas if necessary

QUALIFICATIONS:

· Minimum Bachelors Degree in Administration or Management.
· Minimum 2 years experience in administration or procurement area.
· Demonstrated ability to promote and initiate work processes and complete given assignments with minimum supervision.
· Ability to communicate in English is preferable, excellent in Bahasa.
· Ability to operate standard computer programs (Window, Excel, Outlook & Internet, PowerPoint).
· Ability to build and work in teams.
· Able to handle petty cash.
· Trustworthiness, integrity, good analytical thinking and attention to detail.
· Ability to work under pressure andtight deadlines.
· Ability to work in a team and a Customer satisfaction oriented.

WORKING CONDITIONS:
Jayapura 100%; Travel 0%

TERMS OF OFFER:

CARE is an equal opportunity employer offering a competitive salary and benefits package, and a collegial working environment. Applicants are invited to send a cover letter illustrating their suitability for the above positions, and detailed curriculum vitae, with names and addresses of three referees (including telephone, fax numbers and email address). Please DO NOT attached academic transcripts and Diplomas and state clearly the applied position code in the email subject.

Please submit your applications before 18 October 2009 to CARE International Indonesia, Human Resources Unit:

recruit_351@careind.or.id

“Only qualified applicants will be shortlisted”

American Red Cross adalah salah satu organisasi kemanusiaan yang membantu orang- orang diseluruh dunia untuk mengantisipasi, mempersiapkan dan merespon bencana, kondisi kemanusiaan darurat yang kompleks dan kondisi kesehatan yang mengancam kehidupan. Sebagai bagian dari pergerakan International Red Cross and Red Crescent dan salah satu dari lebih 20 perhimpunan nasional yang bekerjasama dengan PMI di Indonesia, American Red Cross pada saat ini sedang melaksanakan program kemanusiaannya di Indonesia.

Oleh karena itu, American Red Cross mencari:
Posisi : Enumerator & Supervisor for PSP Endline Survey
Unit : Monitoring and Evaluation
Lokasi dan jumlah : Banda Aceh, Aceh Besar dan Aceh Jaya

Tugas Utama Enumerator
Mengumpulkan data survey pada responden yang telah ditentukan.

Aktivitas Utama
1. Mengelola proses wawancara dengan responden secara keseluruhan; hal ini dilakukan dengan kunjungan rumah dan atau kunjungan sekolah sesuai dengan prosedur yang telah ditentukan.
2. Mewawancarai responden dengan pertanyaan yang telah tersedia dalam kuesioner dan melakukan pencatatan terhadap respon yang diberikan responden.
3. Mengadministrasikan secara kolektif pengambilan data pada responden guru dan murid.
4. Mengumpulkan kuesioner yang telah diisi secara lengkap kepada supervisor.

Persyaratan
1. Pendidikan minimum SMU atau sederajat.
2. Memiliki kemampuan komunikasi dan interpersonal yang baik
3. Memiliki waktu penuh untuk dapat mengambil data baik pagi, siang maupun sore hari (khususnya enumerator yang mendapatkan tugas mengumpulkan data dengan melakukan kunjungan rumah).
4. Diutamakan menguasai bahasa daerah setempat.

Catatan
1. Bersedia ditempatkan di wilayah survey mana saja.
2. Mengenal lokasi survey dengan baik.
3. Memiliki pengalaman dalam pengambilan data akan menjadi keuntungan.

Tugas Utama Supervisor
Membantu konsultan memastikan bahwa survey dilaksanakan sesuai metode dan prosedur yang telah ditentukan.

Aktivitas Utama:
1. Memantau kinerja enumerator dari hari ke hari; performa di lapangan maupun hasil yang dikumpulkan.
2. Membantu konsultan dalam mengatur enumerator menggunakan daftar responden utama dan daftar responden cadangan.
3. Membantu konsultan dalam memeriksa kuesioner yang masuk dari enumerator baik dalam hal akurasi pengisian dan kelengkapan.
4. Mengelompokkan keusioner survey yang dikumpulkan berdasarkan kategori survey yang ada.
5. Melakukan pengecekan/ verifikasi lapangan terhadap kuesioner yang dikumpulkan enumerator (konsultan akan secara acak mengambil sejumlah nama responden yang telah diwawancarai oleh enumerator dan memberikan daftar nama responden tersebut pada supervisor. Supervisor akan melakukan pengecekan kepada responden apakah responden betul-betul telah didatangi dan diwawancarai oleh enumerator).
6. Membuat catatan lengkap (rekapitulasi) kuesioner yang terkumpul.
7. Melaporkan kejadian atau aktivitas-aktivitas yang dapat mempengaruhi kelancaran pengumpulan data

Persyaratan Supervisor:
1. Pendidikan minimal D3
2. Mampu bekerja dengan teliti dan cekatan
3. Memiliki kemampuan supervisi
4. Memiliki kemampuan mengelola team dan bekerjasama
5. Memiliki kemampuan komunikasi dan hubungan interpersonal yang baik

Catatan:
1. Memiliki waktu secara penuh untuk menjalankan tugasnya selama survey
2. Bersedia ditempatkan diwilayah survey mana saja
3. Mengenal lokasi survey dengan baik
4. Memiliki pengalaman dalam pengambilan data akan menjadi keuntungan

Suratlamaran dan kurikulum vitae dalam Bahasa Indonesia dapat dikirimkan ke alamat email: supriyono@amredcross.org cantumkan posisi yang akan dilamar sebagai judul surat lamaran dan cantumkan nama pada CV anda (ukuran CV max. 500KB). Hanya kandidat yang memenuhi kriteria yang akan dipertimbangkan. Aplikasi yang dikirim setelah tanggal 16 Oktober 2009 tidak akan mendapat tanggapan. Kandidat wanita sangat dianjurkan untuk mengirimkan lamaran.

Closing date : 16 October 2009
GENERAL FUNCTION:

To provide finance and accounting support to the Yayasan Adista programs in
accordance with Yayasan Adista Policies and Procedures, maintain accounting
records and the general ledger and provide reports.

SPECIFIC JOB DUTIES:

Cash and Banking

1. Responsible for the office petty cash float.

2. Issue petty cash and cash advances to staff and to project sites as
required, ensuring that records are well maintained.

3. Receive cash into Field Office bank and/or petty cash ensuring that
records are well maintained.

4. Maintain the cash book and reconcile daily and weekly.

5. Assist the Finance Officer with forecasting cash requirements and monitor
changes.

6. Receive and record monies paid in by staff or others, issue receipts as
appropriate.

7. Maintain safe custody of cash at all times.

Disbursements

1. Ensure all expenditures are approved in accordance with Yayasan Adista
policies and procedures and Logistics operating procedures.

2. Check invoices for authorization, correct account and project coding, and
process payments for utilities and suppliers.

3. Prepare requests for wire transfers or to pay suppliers.

4. Check and reimburse employee expenses in accordance with Yayasan Adista
policies and procedures.

5. Disburse salaries to local staff in accordance with Yayasan Adista HR
policies and procedures.

General Ledger

1. Enter all receipts and expenditure to the general ledger in Quick Books
accurately and in a timely manner.

2. Make sure that costs, expenses and any recoveries are allocated to the
right cost locations, revenue and/ or project codes.

3. Reconcile employee advances and other scheduled accounts at least
monthly.

4. Provide General Ledger files to the Director at month end in accordance
with finance reporting calendar.

Reporting

1. To provide monthly cash summary, general ledger reports in accordance
with Yayasan Adista financial reporting timeframes.

2. Assist the Finance Officer to create, configure, and maintain field
accounting systems, forms, and software, including the development, testing
and fine tuning of the automated interface system for capturing data into
the financial reporting system in use.

3. Assist the Finance Officer provide quarterly project specific financial
reports for donors and the monthly reports to donors, including ensuring
that the reporting module in the financial reporting system in use is
configured to generate the required reports.

4. Work closely with the Finance Officer to ensure that systems and
reports are compliant, including the timely and accurate generation of ad
hoc reports that donors and management may require from time.

· Carry out any other duties assigned by Director

Qualification

· 3 year Diploma in Accounting up to Bachelor Degree

· Minimum of 3 years book keeping or accounting experience

· Ability to work with numbers

· Demonstrate ability to manage cash

· High level computer skills including proficiency in MS Word and Excel

· Knowledge in using QuickBooks or other PC based Accounting packages

· Good organizing skills and ability to meet deadlines

· Ability to work independently with limited supervision

· A team player with good interpersonal skills

· Able to handle and guard confidential information sensitively and
discretely

· Demonstrated ability to work cross culturally

· Ability to speak and write in English is an advantage.

PLEASE SUBMIT YOUR COMPLETE CV, APPLICATION LETTER, EXPECTATION SALARY AND
AVAILABILITY
TO : adista_indonesia@hotmail.com, revita_rosdi@yahoo.co.id. Application
deadline : October 16th 2009.

Mercy Corps Indonesia Open Vacancies

Dear All,
Please find below “Open Position” in Mercy Corps Indonesia.
We are trying to find the best possible candidates to make the Mercy Corps team stronger.

PADANG

1. Water Sanitation Specialist
Responsible for day to day operations of WASH program in the area affected by the earth quake in West Sumatra. Oversee Water, Sanitation and Hygiene (WASH) program staff and ensure they work effectively, ensure the integration of the WASH program into the general Mercy Corps program, ensure that all record keeping is undertaken accurately. Prepare timely reports as required. Provide necessary support to the contracting and procurement processes.

Qualifications:
· Bachelor Degree in a technical or related subject. Masters in related subject is an asset;
· Experience in/of sanitation and water programs. Water treatment experience/knowledge is a criteria of selection;
· General Management skills and Project management skills;
· Computer proficiency (Microsoft Excel and Word);
· Fluent in English, both reading and writing.

2. Water Sanitation Officer
Responsible for assessment of needs for water and sanitation structures, and ensure that groups of beneficiaries are involved in the installation process of the WASH project activities, keep full and accurate records of activities, follow up post construction to ensure appropriateness of structure, supervise construction of WASH structures.

Qualifications:
· Technical related education or equivalent professional experience;
· Willingness to work in remote rural settings in the program area;
· Experience middle-range management of sanitation and water programs;
· Computer proficiency (Microsoft Excel and Word);
· Fluent in English, both reading and writing.

JAKARTA

1. Receptionist
The Receptionist shall handle incoming calls, greets visitors and performs general administrative duties. Also may assist other administrative staff with overflow work, including word processing, data entry and internet research tasks.

Qualifications:

Minimum 2 years experience with office administration;
Computer skills are required, and have strong organizational skills;
Demonstrated experience scheduling and managing staff from multiple departments;
Fluent in English is essential;
Male/female encourage to apply

Please send your CV with position applied on the email subject to: hrd@id.mercycorps.org
Vacancies will close 18 October 2009.

We look forward to hearing from those who are interested in taking this opportunity to grow and develop with us.

THE IRISH RED CROSS-INDONESIA DELEGATION*

is seeking qualified candidates for the position *Project Assistant to
produce manual for Finance & Admin*. The purpose is a support role within
the Finance and Admin Department based at the offices of IRCS in Banda Aceh.
This short term role reports to, and provides direct support to, the Finance
& Administration Delegate and is part of the overall Delegation Finance and
Administration Team. This is a fixed term position based in the Banda Aceh.
The main areas of responsibility are support to financial and administration
projects that are expected to occur during the exit phases of the Indonesia
Delegation
*Key tasks and responsibilities *

· Construction of the Level 2 Finance & Administration Manual – this
requires the logical consolidation of all policies, forms and practices from
three Delegations into a electronic toolkit/library with full indexing and
logical framework.

· Assist in the preparation of the external audit scheduled for October

· Assist in Database review in the Irish Project

· Assist in the archiving and shipping of Finance & Administration/Delegation records.

· Oversee with the records management officer the production of a
document portal comprising of key scanned documents

· Any other duties that may be assigned from time to time

*Qualifications:*

1. ** University Degree or equivalent in Finance/Business Studies
2. *1-2 years experience in a similar role / production of a manual*
3. ***Excellent knowledge of written and spoken English. *
4. Strong computer skills in MS Office, Internet applications and
Database software skills.

Applicants who are interested in this position should submit a recent
photograph, current salary and salary expectations for this position along
with your CV.

Applications should be received not later than *Thu, October 15 2009***

Applications should be sent to:

Irish Red Cross – Indonesian
Delegation

Attention: HR Officer

IFRC Banda Aceh Office

Jl.Ajuen Jeumpet No. 18 B

Desa Ajuen Jeumpet

Kec.Darul Imarah, Aceh Besar

Or by email to recruitment.ircs@gmail.com